Corporate Social Responsibility

DK Overseas adheres strictly to corporate social responsibility guidelines to promote the well-being of its employees. Below are key policies and regulatory standards our company follows to foster a positive and ethical workplace environment.

Prohibition of Child Labor:

DK Overseas strictly adheres to the Labour Laws of the Government of Rajasthan, including the Employment of Children Act, 1938.
DK Overseas does not employ child laborers, nor do any of its suppliers, sub-suppliers, or other affiliated entities associated with the company.

Prohibition of Forced & Compulsory Labor:

DK Overseas strictly prohibits forced labor under any circumstances, including penalties or debt repayment.
No deposit is required at the time of appointment.
Employees are free to leave the company after completing their designated shifts.
Selection Procedure:

- DK Overseas does not employ individuals under the age of 18.
- No employee is subjected to threats, coercion, or forced labor.
- The company does not engage in compulsory labor practices, nor does it retain original identification documents, withhold salaries, benefits, property, or any personal documents to compel employees to work.
- Employees are free to leave their workplace upon completing their scheduled working hours and may request termination by serving the required notice period.

Health and Safety:

The company strictly adheres to fundamental health and industrial safety regulations.
Employees are required to maintain a neat and professional appearance while on duty. Separate washroom facilities are provided for male and female staff.
Filtered water is supplied to all workers.
The company premises are maintained in a clean and hygienic condition to promote a healthy work environment.
Employee State Insurance (ESI) cards are issued to all regular employees.
Each department is equipped with a First Aid Box.
Annual health check-ups are conducted for both permanent and contracted employees.
Earplugs are provided to production department employees to protect them from high noise levels.
Masks are supplied to employees in the cleaning and packaging departments to prevent exposure to dust and dirt.
Emergency exit doors, fire alarms, and safety alarms are installed on every floor and in each department.
As part of the company’s health and safety initiatives, the following measures have been implemented:
- Conveyor systems for material handling
- Fire extinguishers
- Protective gloves for all workers
- Electrical earthing system
- Machines are marked with yellow lines to indicate restricted areas that workers must not cross while operating the equipment.

Right to Freedom of Association & Collective Bargaining:

A dedicated working committee has been established to oversee and execute various tasks efficiently.
Employees have the opportunity to communicate workplace concerns or issues directly with management through their seniors or supervisors.
Periodic meetings are conducted to review the company’s growth and objectives.
Employees are encouraged to approach top management regarding job-related grievances, which are addressed and resolved on the same day.
The company fosters a positive and collaborative work environment, enabling employees to work harmoniously with their colleagues and supervisors.
DK Overseas upholds the rights of Non-Management Representatives (NMR) and the joint trade union, respecting their freedom of choice and collective bargaining rights. Currently, employees within the company are not affiliated with any trade union.

Equal Treatment Regardless of Various Factors:

The organization does not tolerate any discrimination in hiring, remuneration, access to training, promotion, termination, or retirement on the basis of the following grounds: race, caste, nationality, religion, gender, disability, sexual orientation, age, union membership, or political affiliation.

Disciplinary Actions:

Disciplinary practices shall be carried out in accordance with the Industrial Disputes Act.
Employees must be treated with dignity, and any form of harsh or inhumane treatment is strictly prohibited.
Corporal punishment, mental or physical coercion, and verbal abuse of personnel are strictly prohibited.

Appropriate Working Hours:

Employees are required to work 48 hours per week, six days a week, with Sundays off per the Weekly Holiday Act of 1942.
Working hours are from 9:00 AM to 6:00 PM, with a one-hour lunch break (1:00 PM – 2:00 PM) and two tea breaks (11:00 AM – 11:10 AM and 4:00 PM – 4:10 PM).
Employees are entitled to 8 casual leaves and 1 earned leave per 20 working days.
Overtime is generally discouraged and strictly voluntary. If required, it may be arranged with prior agreement, up to 12 hours per week, with compensation per company policy.

Equitable Compensation:

DK Overseas complies with the Minimum Wages Act, 1948, as mandated by the Government of Rajasthan.
No wage deductions are imposed as a disciplinary measure against workers.
All employee benefits outlined by the company must be adhered to.
Wage details and other employment benefits must be clearly communicated at the time of hiring.
Workers receive their monthly salary either in cash or via cheque, as per their preference, along with a salary slip.

Employee Welfare Management System:

The management across various company departments is committed to ensuring the well-being of both employees and employers. Dedicated committees within these departments actively work to support employees’ interests. Read on to learn more about the company’s management system:

Management Representative:

- - - A Senior Management Representative (SMR) is appointed to oversee compliance with established standards, independent of other responsibilities.
    - The SMR conducts periodic internal audits to assess the system’s adequacy and effectiveness.
    - The SMR reports audit findings to the management for review and necessary action.
    - The SMR monitors social compliance performance to enhance management conditions.
    - A non-managerial representative assists the SMR in executing these responsibilities.

Health and Safety Representative:

The representative is responsible for overseeing the health and safety of workers.
They ensure that personal protective equipment is provided to all workers.
Additionally, a comprehensive health check-up is conducted annually by qualified medical professionals.

Employee Representative (NMR):

Employees elect a representative to advocate on their behalf, addressing their concerns and escalating issues to the appropriate management departments.
The representative is responsible for coordinating initiatives that promote the welfare of employees, including the implementation of health and safety regulations.

Management Review Meeting:

Top management regularly reviews the adequacy, suitability, and ongoing effectiveness of the company’s policies, procedures, and performance.
They also ensure necessary amendments are made to improve the company and its workforce.
Key areas for review include internal and external audit results, customer complaints, legal requirements, corrective and preventive actions, supplier control, feedback from customers and employees, social policies and objectives, and recommendations for improvement.

Management of Suppliers, Subcontractors, and Sub-Suppliers:

Supplier, Sub-Contractor, and Sub-Supplier Role Overview:

Evaluation and Selection Process:

- - Suppliers and sub-contractors are selected based on their performance in an annual evaluation test.
  - They must meet international standards and actively participate in the company’s social responsibility monitoring activities.
  - Additionally, they are required to document corrective and preventive actions for non-conformance.
  - Lastly, suppliers should be aware of the company’s relationships with other suppliers, sub-contractors, and sub-suppliers.

Procedure:

Suppliers, subcontractors, and sub-suppliers are selected based on the following criteria:

- - Work premises must ensure a safe and healthy environment for employees.
  - Child labor is strictly prohibited; all workers must be over 18 years old.
  - Forced labor is not permitted.
  - In the polishing unit, measures must be implemented to control hazardous chemical and gas emissions.
  - First-aid facilities must be provided.
  - Clean and safe drinking water must be available for employees.
  - If workers bring children to the workplace, they should be placed in a designated, safe area.
  - Illegal practices are not allowed in the workplace.
  - Annual internal audits must be conducted to ensure maintenance and compliance with standards.
  - A legally binding written purchasing contract must be in place to meet international standards.
  - All parties must understand and implement written purchase orders.
  - Records should detail the identities, quantities produced, and working hours of home workers.
  - Frequent, unannounced visits will be made to ensure compliance with the purchasing contract.

Addressing Issues and Implementing Corrective Measures:

Investigate and address employee and stakeholder concerns regarding the company’s policy and standard compliance.
Identify problems, analyze root causes, and implement corrective actions.
Identify risks and take measures to mitigate them. Address customer and stakeholder complaints, implementing preventive actions.
Monitor organizational objectives and take corrective steps if gaps are identified.